How to send a voice memo ?

How to send a voice memo

In today’s fast world, speed is king. One of the best ways to speed up communication is through voice memos. They are fast, personal and convey tone and emotion that written text can’t. This article will go through everything you need to know about sending voice memos, covering benefits, tools and best practices, with a special mention of VocalJet, the leading voice memo platform.

Why Voice Memos?


Voice memos can be created up to 10 times faster than typing. When you have a lot to say, speaking it out loud is way faster than writing it down.

Clarity and Tone

Unlike text, voice memos can convey tone, emotion and inflection, reducing the chances of miscommunication. The recipient can hear your enthusiasm, concern or urgency which are often lost in written communication.

Less Meeting Time

With voice memos you can cut down on long meetings. Instead of scheduling a meeting to discuss a topic, you can send a detailed voice memo that the recipient can listen to at their convenience.

Hands-Free and On-the-Go

Voice memos are perfect for busy professionals who are always on the move. You can record a memo while driving, walking or multitasking, it’s an ideal tool for today’s mobile workforce.

How to Send a Voice Memo

Step 1: Choose Your Device

Voice memos can be sent from many devices, smartphones, tablets and computers. Each device has built-in tools or apps that make recording and sending voice memos easy.

Smartphones and Tablets

  • iOS Devices: Use the built-in Voice Memos app.

  • Android Devices: Use the built-in Voice Recorder app or download a third-party app like Google Keep or Voice Recorder.


  • Windows: Use the Voice Recorder app.

  • Mac: Use the Voice Memos app.

Step 2: Record Your Voice Memo

Using a Smartphone or Tablet

  1. Open the App: Open the voice recording app on your device.

  2. Start Recording: Press the record button and speak into your device’s microphone.

  3. Stop: When you’re done, stop.

  4. Save: Save your voice memo with a name.

Using a Computer

  1. Open: Open the voice recording app on your computer.

  2. Start: Click the record button and speak into your computer’s microphone.

  3. Stop: When you’re done, stop.

  4. Save: Save the file with a name.

Step 3: Send your voice message

Using VocalJet

VocalJet simplifies the process of sending voice memos by email, making it even more efficient and user-friendly.

First, you can access VocalJet from any device and upload your memo. In one click you can get a dynamic shareable link. This link can be easily shared via email and recipients will be able to reply to your voice memos without an account.

  1. Open VocalJet: Log in to your VocalJet account on your device.
  2. Record or Upload Your Voice Memo: Use the built-in recording feature to capture your message or simply drag and drop a pre-recorded voice memo.
  3. Send the Voice Memo: Enter the recipient’s email address and click “Send.” VocalJet takes care of the rest, ensuring your memo is delivered promptly. Or, you can also copy the dynamic shareable link you receive with your memo and paste it in the email client of your voice. Ready to be sent. Send voice memo by email whenever you want.

Via Email

  1. Open Email: Open your email app (e.g., Gmail, Outlook).

  2. New Email: Click on “Compose” to start a new email.

  3. Attach Voice Memo: Click on the attachment icon (usually a paperclip) and select your voice memo file.

  4. To and Subject: Enter the recipient’s email and subject.

  5. Send the Email: Click “Send” to deliver your voice memo.

Step 4: Best Practices for Voice Memos

Be Brief

Be clear and to the point. Don’t ramble and get to the point.

Use a Good Title

When saving and sending your voice memo, use a title that describes what’s in the memo. So the recipient knows what it’s about.

Good Audio

Speak clearly and minimal background noise. A good mic helps too.

Follow Up

If your voice memo has important info or requires action, follow up with a quick email summarizing the key points and action items.

VocalJet Features

VocalJet has some extra features to make voice memos even better:

Auto Transcription

VocalJet transcribes your voice memos into text so recipients can reference and respond to specific points. Discover our ai voice recorder


The platform also gives you a summary of your voice memo, great for longer ones.


You can share your voice memos via email but also through other channels like messaging apps and cloud storage services.

Search your audio files by keywords

VocalJet allows you to search through your voice memos and transcriptions so you can find specific messages or topics.


Voice memos are a powerful way to boost communication efficiency. They save time, reduce the need for long meetings and convey tone and emotion better than text. By following these steps you can record and send voice memos from anywhere. And with advanced platforms like VocalJet you can make voice memos even better with auto transcription, summarization and sharing.

Try sending voice message to email now. Busy or just hate typing? 🙄 😉utting. 👍️🎧

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