How to Transfer Voice Notes from iPhone to PC ?

How to Transfer Voice Notes from iPhone to PC

Moving voice notes from your iPhone to a PC can be a headache but it doesn’t have to be. Whether you want to free up space on your device, back up important recordings or share your voice memos with others, there are several ways to do it. In this guide we’ll show you how to transfer voice notes from an iPhone to a PC.

Why Transfer Voice Notes from iPhone to PC?

Before we get started let’s talk why you might want to transfer your voice notes to a PC:

  1. Backup: Keep your important recordings safe by backing them up on your PC. Having multiple backups means you never lose an important voice note due to device damage or loss. Storing them on your PC means they’re available for long term archiving.

  2. Storage: Free up space on your iPhone by moving large audio files to your computer. Voice memos can accumulate and take up a lot of space so transferring them to a PC helps you manage your iPhone’s storage better.

  3. Editing: Use advanced audio editing software on your PC to edit your recordings. Whether you need to cut out background noise, add effects or combine multiple clips, PC based software like Audacity or Adobe Audition has the tools.

  4. Sharing: Share your voice notes with others via email or cloud services. Once on your PC you can attach voice notes to emails, upload to cloud storage services or even share via messaging apps.

  5. Archiving: Organize and archive your recordings for future reference. Categorizing and storing your voice notes on your PC means they’re easy to find and access when you need them, so you can manage your audio files efficiently.

Now that we know why, let’s get to the how.

Step by Step

  1. Open Voice Memos:

  • Open the Voice Memos app on your iPhone. This is the native app provided by Apple to record, edit and manage your voice memos.

  • Select the voice note you want to transfer. Tap on the recording you want to send.

  1. Share Voice Memo:

  • Tap the share icon (square with an arrow pointing upwards). This icon allows you to share your selected voice memo via various ways.

  • Choose “Mail” from the share menu. This will open the Mail app with your voice memo attached.

  1. Prepare your email:

  • Enter your own email address in the to field. This will send the email with the attached voice memo to yourself.

  • Add subject and message if you want. This is optional but helps you identify the email when it arrives in your inbox.

  1. Send:
  • Hit Send and the Mail app will compress and attach the voice note and send it to your email address.
  1. Download on Your PC:

  • Open your email on your PC (any web-based email client or desktop app).

  • Download the voice memo attachment to your computer. Save it somewhere you can find it later.

Pros and Cons

  • Pros:

  • Easy. Everyone knows how to send an email so this is super simple.

  • No extra software required. No need to download any new apps or programs on your iPhone or PC.

  • Cons:

  • Email attachment size limit. Most email providers have attachment size limits which can be a problem for long voice memos.

  • Time consuming for multiple files. Sending multiple voice memos one by one can be a pain.

Method 2: Using iCloud Drive

iCloud Drive is a great way to sync your voice notes across all your Apple devices and access them on your PC.

How to

  1. Enable iCloud Drive:

  • Go to Settings on your iPhone. This is where you manage all your device settings.

  • Tap on your Apple ID at the top. This takes you to the iCloud settings where you manage your Apple services.

  • Select “iCloud” and make sure “iCloud Drive” is turned on. This allows your voice memos to be saved to and accessible from iCloud Drive.

  1. Open Voice Memos:

  • Open the Voice Memos app. This is where you record and manage your voice memos.

  • Select the voice note you want to transfer. Tap on the recording you want to save to iCloud Drive.

  1. Save to Files:

  • Tap the share icon. This will open the share menu.

  • Choose “Save to Files”. This will allow you to save the voice memo to iCloud Drive or any other file location on your iPhone.

  • Select “iCloud Drive” and save the file. Choose a folder in iCloud Drive or create a new one to store your voice memo.

  1. Access iCloud Drive on Your PC:

  • Open a web browser and go to iCloud.com. This is where you access all your iCloud services.

  • Sign in with your Apple ID. Use the same Apple ID you use on your iPhone.

  • Go to iCloud Drive and download your voice memo. Find the file and download it to your PC.

Pros and Cons

  • Pros:

  • Wireless transfer. No need to plug in your iPhone.

  • Access from anywhere. You can access your files from any device by logging into iCloud.com.

  • Cons:

  • Requires internet connection. You need a stable internet connection to upload and download files.

  • Limited by iCloud storage space. The free tier of iCloud only provides 5GB of storage, which can fill up quickly if you have a lot of voice memos or other files.

Method 3: Using iTunes

iTunes is another way to transfer voice notes from your iPhone to your PC. Although not as popular anymore, it still works.

Step-by-Step

  1. Connect Your iPhone:

  • Use a USB cable to connect your iPhone to your PC. Make sure your iPhone is unlocked and you trust the computer.

  • Open iTunes on your PC. If you don’t have iTunes download it from the Apple website.

  1. Sync Voice Memos:

  • Click on the device icon in iTunes. This icon appears when your iPhone is connected to your PC.

  • Select “Music” in the sidebar. This takes you to the music syncing settings.

  • Check the box for “Include voice memos”. This will include voice memos in the sync process.

  • Click “Apply” to sync. iTunes will copy your voice memos to your PC.

  1. Find Voice Memos on Your PC:

  • After syncing, your voice memos will be in the Music folder on your PC. This is where iTunes stores media files by default.

  • Usually they will be in Music > iTunes > iTunes Media > Voice Memos. Go to this folder to find your transferred voice memos.

Pros and Cons

  • Pros:

  • No internet required. Transfer is done via USB so no internet needed.

  • Bulk transfer possible. You can transfer multiple voice memos at once.

  • Cons:

  • Requires iTunes installation. You need to have iTunes installed on your PC.

  • USB connection required. You need to physically connect your iPhone to your PC with a cable.

Method 4: Using Third-Party Apps

There are many third-party apps that can help you transfer voice notes from your iPhone to your PC. Apps like Dropbox, Google Drive and OneDrive have transfer options.

Step-by-Step

  1. Install a Cloud Storage App:

  • Download and install Dropbox, Google Drive or OneDrive on your iPhone. These apps are free on the App Store.

  • Sign in or create an account if you don’t have one.

  1. Upload Voice Memos:

  • Open Voice Memos. Select the voice note you want to transfer.

  • Tap the share icon and select your cloud storage app. This will open the app and prepare the file for upload.

  • Upload the file. Follow the prompts to save the voice memo to your cloud storage account.

  1. Access Cloud Storage on Your PC:

  • Open the cloud storage app or website on your PC. Sign in with the same account you used on your iPhone.

  • Download the voice memo to your computer. Go to the folder where you uploaded the file and download it to your PC.

Pros and Cons

  • Pros:

  • Wireless and easy. No cables or physical connection required.

  • Access from anywhere. You can access your files from any device with the app or through a web browser.

  • Cons:

  • Requires internet connection. You need an internet connection to upload and download files.

  • Limited by free storage quota. Free accounts on cloud storage services have limited storage space.

Method 5: Using AirDrop and a Mac

If you have a Mac, you can AirDrop voice notes from your iPhone.

How to

  1. Enable AirDrop:

  • On your iPhone, swipe down from the top right to open the Control Center. This gives you quick access to settings and controls.

  • Press and hold the network settings card. This is the box that has the Wi-Fi, Bluetooth and Airplane Mode icons.

  • Tap “AirDrop” and select “Everyone”. This will make your iPhone visible to all nearby AirDrop devices.

  1. Open the Voice Memos App:
  • Open the Voice Memos app. Select the voice note you want to transfer.
  1. Share via AirDrop:

  • Tap the share icon. Select “AirDrop” from the share menu.

  • Choose your Mac. Your Mac should show up in the AirDrop menu.

  1. Accept the Transfer on Your Mac:
  • On your Mac, accept the AirDrop transfer. The voice memo will be saved in your Downloads folder.

Pros and Cons

  • Pros:

  • Fast and wireless. No cables or internet required.

  • No internet needed. AirDrop uses Bluetooth and Wi-Fi Direct.

  • Cons:

  • Requires a Mac. You need a Mac to use AirDrop.

  • Limited range for AirDrop. Devices need to be in Bluetooth and Wi-Fi range.

PC Tips

Once you’ve transferred your audio notes to your PC here are a few tips to help you manage them:

  1. Organize Your Files: Create folders to categorize your voice notes by date, topic or project. This will make it easier to find specific recordings when you need them. For example, you might have folders for “Meeting Notes”, “Personal Memos” and “Project Ideas”.

  2. Backup: Keep a backup of your important recordings on an external drive or cloud storage. Backups will ensure you don’t lose any files. Consider setting up automatic backups so you don’t forget.

  3. Audio Editing Software: Enhance your recordings with tools like VocalJet or Adobe Audition. You can transcript voice memos, translate in the language of your choice, cut out background noise, adjust volume levels and add effects to improve the quality of your voice notes. This is especially useful for professional recordings.

  4. Convert File Formats: Use software to convert your voice memos to different file formats if needed (e.g. MP3, WAV). Different formats have different advantages (e.g. smaller file size or higher audio quality). Use VLC or a dedicated audio converter.

Summary

Transferring voice notes from your iPhone to your PC is easy, no matter which method you choose (email, iCloud, iTunes, third-party apps or AirDrop). Follow the steps in this guide and you’ll be able to move your important recordings and manage them on your computer. You’ll never have to worry about losing a voice memo or running out of space on your iPhone again.

At VocalJet we know how important communication is and how much your voice notes matter.

Our platform allows you to send voice messages quickly and easily, saving you time and enhancing your productivity. Explore VocalJet today and discover a better way to communicate.




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